The rental management software that replaces your spreadsheets, paperwork, and billing headaches.
Quotes, contracts, e-signatures, dispatch, payments, deposits, invoicing, and returns — all in one platform with QuickBooks/Xero sync.
14-day trial · Payments & deposits enabled · Cancel any time
Renttix Field Driver appTap the next stop to record a delivery.
Follow one hire
One hire, from the first phone call to the accounts.
Rental is a lifecycle, not a list of features. Step through a single hire and watch the same record carry each team’s work to the next.
A sample hire: the customer and figures are made up. The statuses and screens are Renttix’s own.
Step 1 of 9Hire desk
The hire desk quotes it once.
Northfield Groundworks ring for two site dumpers and a mini excavator, Wednesday to the following Friday. The quote is built in four steps — customer, products, delivery, review — with each line priced on its own clock. Delivery is decided on the quote, so dispatch plans against it later instead of a note on a whiteboard.
What changed in Renttix
- Quote Q-1083 created: three lines and a delivery
- Status: Ready to send, then sent
- A link goes to the customer’s portal — no login needed to read it
Who touches it
- Hire desk
- Builds the quote and sends it.
- Customer
- Gets a link to read the quote. No account needed.
Step 2 of 9Customer
Accepted, and it becomes the order.
The site manager accepts the quote in the portal. It converts to order R-2417 with nothing re-typed: same customer, same lines, same dates, same delivery. The machines now show as booked for those dates on the availability calendar, which is what the next person quoting looks at.
What changed in Renttix
- Quote Q-1083: Converted
- Order R-2417 created as Pending
- Two dumpers and a mini excavator booked for Wed 14 Oct – Fri 23 Oct
Who touches it
- Customer
- Accepts in the portal, or leaves a comment instead.
- Hire desk
- Sees the acceptance land and the order appear.
Step 3 of 9Customer
Signed on a phone. Paid before it leaves the warehouse.
The hire agreement goes out for e-signature from the order. The site manager signs on their phone, and the time and device are kept with the signature so the record stands up later. Payment is taken by card in the same portal, through the business’s own Stripe account.
What changed in Renttix
- Agreement: Sent, Viewed, Signed
- Payment: Paid, recorded against R-2417
- Signed agreement filed with the order’s documents
Who touches it
- Customer
- Signs and pays from one link.
- Hire desk
- Sees Signed and Paid on the order without chasing.
Step 4 of 9Warehouse
The warehouse picks it by scanning, not by memory.
At half six the pick list is waiting in the depot queue. Each machine is scanned as it is loaded; serial numbers are matched to the order, and a wrong scan raises a mispick warning before anything reaches the lorry. The office puts the delivery on the first run with a vehicle and a driver.
What changed in Renttix
- EX-0388, DM-1142, DM-1157 allocated to the order
- Pick list: 3 of 3 scanned
- Delivery: Scheduled on the first run
Who touches it
- Warehouse
- Works the pick queue on a phone or tablet, and it keeps working when the signal drops.
- Hire desk
- Plans the run and assigns the vehicle and driver.
Step 5 of 9Driver
Proof of delivery lands on the order as it happens.
The driver sees today’s drops in order. On site, the signature and photos are captured in the Renttix Field app and land against R-2417 straight away — which is what settles a damage question three weeks later. The order goes Active and the machines show as out on site.
What changed in Renttix
- Delivery: On route, then Delivered, with a signature and 4 photos
- Order: Active
- Location: on site
Who touches it
- Driver
- Follows the run and captures the signature and photos.
- Hire desk
- Watches the run board instead of ringing the cab.
- Customer
- Gets a text with the arrival time.
Step 6 of 9Customer
The job overruns. The hire stretches with it.
The groundworks are running late, so the site manager asks for four more days from the portal. The request arrives in the extension queue with their reason and the extra charge already worked out. Approving it moves the end date, and the availability calendar moves with it.
What changed in Renttix
- Extension: Awaiting review, then Approved
- End date: Tue 27 Oct
- The three machines stay booked to the new date
Who touches it
- Customer
- Asks for more time without a phone call.
- Hire desk
- Approves with the extra charge in front of them.
Step 7 of 9Driver
Off hire, collected, booked back in.
When the work is done the site manager requests off-hire in the portal. The collection is planned like the delivery, and the driver captures a signature and photos at the gate. Back at the depot the machines are booked in to the inspection queue rather than straight back on to the available list.
What changed in Renttix
- Order: Returned
- Location: back at the depot
- Depot queue: Inspect
Who touches it
- Customer
- Requests off-hire from the portal.
- Driver
- Collects, with a signature and photos.
- Warehouse
- Books the machines in for inspection.
Step 8 of 9Workshop
One machine comes back damaged. It doesn’t quietly go back out.
Two machines pass inspection and go back to Ready. DM-1157 has a cracked tipping ram: the warehouse raises a damage report against the asset and this order, the office approves it as chargeable, and a workshop job is opened. The dumper sits in quarantine, so the next person planning a delivery can see it isn’t available.
What changed in Renttix
- EX-0388 and DM-1142: Ready
- DM-1157: Quarantine, damage report Approved
- Workshop job WJ-0519: Scheduled
Who touches it
- Warehouse
- Inspects the machines and reports damage with photos.
- Workshop
- Picks up the job with the asset’s history attached.
- Hire desk
- Reviews the report and makes it chargeable.
Step 9 of 9Accounts
The invoice comes from what actually happened.
Fourteen days on hire including the extension, delivery and collection, and the approved damage are all already on the record, so nobody re-keys anything. The invoice goes out in the weekly run, syncs to Xero, and is paid from the portal. The hire is complete.
What changed in Renttix
- Invoice INV-30412 issued in the invoice run
- Synced to Xero
- Invoice: Paid. Order: Completed
Who touches it
- Accounts
- Runs the invoices, with nothing to re-key.
- Customer
- Pays the invoice from the same portal.
One example. Renttix runs the same lifecycle for event, AV, party, furniture, vehicle, tool and equipment rental.
Works with
Industries
Built for every rental business — with workflows that fit your industry
Tools, plant, marquees, vans, cameras or cabins: the same record follows every hire, with the checks, documents and pricing your sector needs.
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
.svg){kind=small}
Features
Built for the full rental cycle
Every screen a hire touches, from the counter to the accounts, grouped by the job your team is doing.
Win and book hires
Customer portal
A self-service portal where customers see live orders and equipment on site, pay invoices, request off-hire, sign agreements, and manage saved cards — without calling your office.
Online store & booking widgets
Turn your website into a booking channel with an embeddable reservation widget, run a hosted storefront with coupons and deposits, or connect Shopify and WooCommerce.
Kits, bundles & pricing control
Equipment kits that book and dispatch as one, priced bundles that publish to Shopify and WooCommerce, rate definitions with duration rules, and scheduled fleet-wide pricing runs.
Deliver and collect
Resource & operator scheduling
Maximise asset utilisation with visual scheduling for equipment and operators, including drag-and-drop allocation.
Delivery Experience & Logistics Intelligence
Automatic ETAs and live tracking for customers, polygon coverage areas, route recommendations at order entry, self-running recurring schedules, and depot-to-depot stock transfers.
Field service management
Run service jobs in the field end to end — checklists seeded by task type, labour capture, parts from van stock, on-site quotes, and customer-signed job sheets that become PDFs on the spot.
Warehouse, workshop and compliance
Warehouse & depot operations
Keep the yard honest with scan-driven workflows — prep queues and pick scanning, returns check-in with condition capture, damage flagging, and van stock managed like the depot it is.
Workshop Command Centre
Run repairs like a department — a drag-and-drop engineer board, first-time-fix and MTBF KPIs, customer-approved estimates, parts with supplier catalogues, and a return inspection gate that raises repair jobs itself.
Testing, inspections & compliance
Statutory regimes as regional presets — LOLER, PAT, OSHA, Test & Tag — with certificate storage, due lists, booking blocks for lapsed assets, insurance claims, and chain of custody.
Show all 5Show fewer
Suppliers, POs & sub-rental
Say yes when the yard says no — cross-hire from suppliers with both prices tracked, one-click purchase orders, per-leg proof of delivery, and supplier records that remember who delivers.
Asset intelligence & telematics
Know what every asset earns, costs, and is doing right now — health and cost reports, governed lifecycle states with holds, investigations, barcode stock takes, RFID, and live telematics.
Billing and payments
Billing & revenue automation
Bill the hires that never end — open-ended rentals and subscriptions on card-on-file cycles, metered usage with overage, accruing late fees, policy-driven refunds, and depreciation journals posted to your accounts.
Global payments & tax
Take payments the way each market pays — Stripe, PayPal, Square, Razorpay, Xendit, Mercado Pago, Alipay+, Airwallex — and calculate tax with classes, zones, exemptions, Avalara and TaxJar.
Accounting software sync
Seamlessly integrate with QuickBooks, Xero, Sage Business Cloud, and Zoho Books for automated financial data sync.
Show all 5Show fewer
Flexible billing
Bill per day, per hour, week, or fixed term. Combine rates per contract and enforce minimum hire periods.
Credits and refunds
Raise credit notes against invoices, issue full or partial refunds, and sync adjustments to your accounts.
Run the business
Enterprise security & access
Single sign-on, passkeys, and two-factor at the front door — with fine-grained role-based permissions enforced server-side and a redacting audit trail behind it.
Documents, numbering & custom fields
Branded document templates with a signed-documents hub, numbering schemes with preview, custom fields per entity, configurable list values, project grouping, and a built-in knowledge base.
Workforce
Track hours and manage holiday without another system — staff clock in from the Field app or their profile, timesheets build themselves, and leave requests queue for one-click approval.
Show all 5Show fewer
Growth & automation
Automation rules with dry-run and version rollback, reminders that chase for you, repeat-order intelligence, HubSpot sync, loyalty tiers, and review requests that build reputation.
Workspace Experience & Global Platform
A workspace each person can shape — global search, themes, accessibility, real-time updates — in your market's language and your own terminology, on a platform that treats trials, referrals and records properly.
AI that works from your data
RenttixPilot — AI assistant
Ask RenttixPilot questions in plain language and get answers from your live data — fleet, invoices, stock, and workshop KPIs — with your existing roles and permissions enforced on every request.
AI Operations & Agent Team
Seven opt-in specialist AI agents watch the business daily and queue ready-to-approve work — under verifiable governance, layered kill-switches, and transparent credit billing.
AI knowledge & guided onboarding
The assistant that knows your business — semantic search over your records, quoted answers from uploaded RAMS packs and certificates, long-term preference memory, and a free guided setup conversation that builds real records.
Build on Renttix
Developer API & webhooks
A documented REST API under /api/v1 with scoped, revocable keys, webhook endpoints with delivery logs, and request logging — build on your rental data instead of exporting it.
Developer Platform & Ecosystem
Build on Renttix with a 600-operation API, TypeScript and Python SDKs, signed webhooks, a Zapier app, an MCP server for AI agents, and a marketplace where partners publish apps any tenant can install.
Online store
Your own online store, without building a website.
Choose what you hire out, your colour and your name, and watch your store assemble. Renttix hosts it on your live catalogue, or puts a booking widget on the site you already have, and every reservation lands in Renttix as a hire.
Build a sample store
Up to 32 characters
Preview: Hartley Hire store, Events & party, Renttix orange.
A store we host, or a widget on your site
Renttix hosts a storefront that runs from your live catalogue, in your theme and colours, or you embed the reservation widget in the website you already have. Deposits are taken online at booking; requests wait for your approval, and nothing is invoiced until you confirm.
Sell from the shop you already run
The Renttix for WooCommerce plugin checks availability and delivery coverage before checkout, then carries each order into Renttix with its dates, customer and route. Shopify connects as an embedded app. Coupons such as WELCOME10 can run across your channels.
Customers look after their own hires
In the customer portal they see what is on hire, sign agreements, pay invoices and ask for more time or an off-hire, without phoning your office.
Or build your own on our API
Create orders from your own site or app through the versioned REST API, and let signed webhooks tell your other systems the moment something happens.
Integrations
Renttix connects with the tools your rental business runs on
Your business, your data
What you can check before you trust us with your hire desk.
No ratings or big numbers. Just how Renttix handles money, access and your data, with a link to where each one is written down.
Your money goes to your account
Card payments go through your own Stripe account. Renttix is not the merchant of record and never holds your takings.
Each person sees their slice
Roles are built from permissions per module and action, so counter staff, drivers and accountants get exactly what they need.
Stronger sign-in
Single sign-on, passkeys and two-factor sign-in for the people who run your account.
You can take your data with you
If you leave, you can ask for an export of your data within 30 days of the account closing.
Handled under UK and EU GDPR
We do not sell personal data. The privacy policy sets out what we collect and why.
Built to be used by everyone
This site aims for WCAG 2.2 AA. We publish what works, what does not yet, and how to tell us about a barrier.
Pricing
Straightforward pricing for rental operations
Three plans that grow with your depots, users and fleet. Every plan starts with a 14-day free trial, with onboarding and support included.
Starter
For solo operators and single-depot hire businesses that need the essentials.
US$49/month
Get started14-day free trial
- Up to 2 users
- Single depot
- Unlimited orders
- Orders, products and customers in one place
- Live availability for every item
- Quotes, hire agreements and e-signatures
- Invoices, credit notes and online card payments
- A customer portal to accept quotes and pay
- Damage waiver on hires
- Sync with your accounting software
- Documents, email reminders and core reports
Growth
For growing hire businesses running drivers, vans and a workshop.
US$99/month
Get started14-day free trial
- Up to 8 users
- Up to 3 depots
- Unlimited orders
Everything in Starter, plus:
- Delivery and collection planning on a dispatch calendar
- Driver app with photo and signature proof of delivery
- Service, maintenance and workshop jobs
- Barcode scanning in the depot
- Vehicle records and walkaround checks
- Counter sales, suppliers and purchase orders
- Staff rota, timesheets and holidays
- Advanced reports and equipment kits
Scale
For larger operators with several sites who need the whole platform.
US$199/month
Get started14-day free trial
- Up to 20 users
- Unlimited depots
- Unlimited orders
Everything in Growth, plus:
- RenttixPilot, the AI assistant that answers from your data
- API and webhooks to connect your own systems
- Single sign-on for your team
- An audit log of every change
- Warehouse picking, scanning and depot queues
- Online store with Shopify and WooCommerce
- HubSpot CRM sync
- Telematics and RFID asset tracking
Questions
Frequently asked questions
Still have questions?
Do you support deposits and refunds?
Can I do invoice runs/batch invoicing?
Can I manage deliveries & collections on calendar?
Do you support e-signature?
Do you sync with QuickBooks/Xero?
Can I manage individuals and companies?
Can I assign drivers and vehicles?
Can I import customers/products?
Do you have mobile access?
What support is included?
Try Renttix
See Renttix in action
An hour at a time that suits you, with your own trickiest hire as the example. We'll take it from quote to invoice in Renttix while you watch.
Orders
Manage rental orders from quote to return with real-time status and full visibility.
Customers
Centralise customer profiles, verification details, contracts, and complete rental history.
Calendar & dispatch
Schedule deliveries & collections using a visual calendar with coordinated dispatch planning.
Invoicing
Create invoices, track payments, manage deposits, & streamline financial workflows.
Documents & e-sign
Create contracts, collect e-signatures, and store documents securely with full audit trails.
Reports
View actionable reports on revenue, asset usage, and operational performance in one place.
Experience Renttix live
Your first hire: R-0001
- Out
- Back
Open your first hire record today
14-day free trial · Payments and deposits ready · Quick setup